Facilities and Compliance
Services
1. The Consultation
We offer thorough consultations to assess your facilities and compliance needs, offering a selection of structured service packages as well as completely bespoke solutions tailored to the unique requirements of your facilities.
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2. The Compliance Monitor
This essential retainer package is designed for small to medium-sized businesses and property owners who need to guarantee their premises are legally compliant, without the burden of managing it themselves.
We take complete ownership of your statutory and regulatory dates, ensuring you never miss a legal deadline or compromise your building insurance. Think of this as your corporate safety net.
Key Services Included:
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Statutory Compliance Audit: A thorough initial review of your property to identify your specific legal obligations and any current gaps in coverage.
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Digital Compliance Planner: I build and maintain a dedicated schedule tracking all your mandatory inspection dates, from fire safety to electrical testing.
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Contractor Coordination: We source, vet, and instruct qualified engineers to carry out your mandatory statutory checks.
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Logbook Management: I ensure all certificates, service sheets, and safety records are correctly documented and organized, giving you a robust audit trail.
What We Cover Together:
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Fire Risk Assessments and regular alarm testing schedules
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Fixed Wire Testing (EICR) and Portable Appliance Testing (PAT)
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Gas Safety Inspections and boiler certifications
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Water Hygiene and Legionella risk management.
All data is centralised into a secure, cloud-based CAFM system, giving you 24/7 visibility and a clean, auditable paper trail at the click of a button.
The Result: Absolute peace of mind. You no longer have to worry about missing a legal deadline, failing a council inspection, or invalidating your commercial insurance. Your compliance is fully managed by an expert.
2. The Planned Coordinator
This mid tier package is designed for growing businesses that want to move away from reactive firefighting and protect the value of their property assets. It builds upon the foundations of the Compliance Monitor package by adding proactive, scheduled maintenance to keep your building running smoothly.
By establishing a strict Planned Preventative Maintenance schedule, we ensure your critical mechanical and electrical systems are serviced before they fail, lowering your energy costs and preventing expensive business disruption.
Key Services Included:
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Everything in the Compliance Monitor Package: Full management of your statutory and regulatory health and safety requirements.
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Asset Register Creation: We compile a comprehensive register of your building’s major mechanical and electrical assets, including heating, ventilation, air conditioning, and lifts.
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Planned Preventative Maintenance Schedule: We design a bespoke maintenance calendar aligned with industry-standards guidelines, tailored to the specific needs of your building.
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Contractor Tendering and Management: We act as your single point of contact for external engineers, sourcing competitive quotes, vetting contractors, and coordinating their visits to minimise disruption to your staff.
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Quarterly Governance and Asset Reporting: You will receive a comprehensive quarterly report detailing all completed maintenance, contractor performance, and a strategic forward look at upcoming requirements.
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What We Cover Together:
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Heating, Ventilation, and Air Conditioning servicing
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Lift and hoist insurance inspections and maintenance
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Automatic doors, gates, and security systems
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Emergency lighting and lightning protection maintenance and more.
All data is centralised into a secure, cloud-based CAFM System, giving you 24/7 visibility and a clean, auditable paper trail at the click of a button.
The Result: You move from reactive panic to planned efficiency. Your equipment lasts longer, your energy efficiency is optimised, and you receive a clear quarterly report proving your building is running exactly as it should.
3. Void Property Inspections & Compliance
When a commercial property sits empty, your statutory risks remain, and your insurance liabilities skyrocket. Most commercial insurers mandate strict, documented routine checks to keep your building's policy valid. To shield your assets and ensure absolute compliance, we provide an end to end vacant property management service:
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Insurance-Compliant Site Inspections.
We deliver detailed, time-stamped visual inspections conducted every 7 to 14 days, strictly aligned with your insurer's mandated frequency. Every visit is fully logged to provide an auditable paper trail.
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Utility Isolation & Hazard Mitigation
To significantly reduce the risk of fire or flood during vacancy, we manage the systematic isolation of all non-essential utilities at the mains, ensuring the property remains in a safe, dormant state.
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Gas Safety & Frost Protection Control
Where heating systems must remain active to prevent fabric degradation or to meet specific insurance criteria, we ensure gas supplies are safely regulated and coordinate necessary statutory gas safety checks.
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Meter Tracking & Consumption Audits
We photograph and log all utility meters (gas, electricity, water) during every scheduled visit. This eliminates estimated billing errors from providers and serves as an early warning system for hidden underground water leaks.
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Mandatory Systems & Security Testing
We maintain the ongoing, statutory testing of critical building infrastructure, including perimeter security systems, fire alarm loops, and emergency escape lighting networks to ensure continuous life-safety compliance.
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Water Hygiene & Asset Protection
To eliminate the risk of severe winter frost bursts and the proliferation of Legionella bacteria in stagnant pipework, we manage full or partial water system drain-downs and implement regular sentinel point flushing routines.
4. High-Level Roof & Gutter Drone Inspections
Traditional roof inspections require costly scaffolding, cherry pickers, or risky ladder work. We eliminate these overheads by utilizing advanced, aviation compliant drone technology to deliver rapid, high definition aerial surveys of your building’s envelope and drainage systems.
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Aviation-Compliant Aerial Surveys
We operate sub-250g drone systems in strict compliance with Civil Aviation Authority (CAA) regulations. This lightweight classification allows us to safely and legally deploy in congested commercial areas with minimal operational restrictions and zero risk to the public.
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High-Definition Asset Conditioning
Receive crystal-clear, high-resolution imagery and 4K video footage of hard-to-reach areas. We target critical vulnerabilities including flashings, coping stones, valleys, roof lights, and flat-roof pooling areas.
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Proactive Gutter & Drainage Audits
Blocked or failing rainwater systems are a primary cause of internal fabric damage and structural damp. Our aerial audits identify silt build up, structural sagging, vegetation growth, and joint failures before they cause costly internal leaks.
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Rapid Risk & Cost Reduction
By replacing traditional working-at-height methods with drone technology, we drastically reduce health and safety risk profiles, eliminate expensive access equipment hire, and deliver a comprehensive asset report in a fraction of the time.